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Group Coordinator / Team Administrator - London (2448) in London at BuroHappold Engineering

Date Posted: 5/22/2018

Job Snapshot

Job Description

We're looking for an all-round administrative superstar to join our thriving London office


Type of contract
Permanent

Grade
Administration

Area of Expertise
Business Support

Region
UK

Office / Project Location
London

Ref No
2448


An opportunity has arisen for an outstanding Group Coordinator to provide complete administrative support to our busy team in the bustling area of Fitzrovia, central London. 

Working amongst a team of dedicated, enthusiastic and creative engineering professionals, this role will see you work at the heart of the team ensuring that all operational support runs smoothly and allows our engineers to work to full capacity.  You will be a real linchpin for your team, calmly handling your workload with maturity and efficiency.  Utilising exceptional communication skills, you will confidently get things done and always anticipate what your team needs next.  Creativity and an eye for design and detail will serve you well, in this wide-ranging and engaging position.

What will I be doing? 

  • Being an all-round administration linchpin for the engineering teams and the main point of contact for all their admin queries
  • General administration support from photocopying and scanning papers to typing, formatting and modifying documents, reports, correspondence and spreadsheets
  • Liaising with a variety of teams including IT, HR, Finance and Marketing to collaborate and coordinate operations.
  • Supporting business development with bid preparation, including assisting with the update of team CVs
  • Maintenance of departmental listings, networking in the London office and beyond and signposting for helpful contacts.
  • Using customer relationship management systems to maintain internal databases
  • Keeping our teams safe by maintaining accurate H&S records and reminding about renewals and courses
  • Supporting timely project management and resource planning by ensuring that staff timesheets/expenses are submitted promptly and appropriate staff absences and training are recorded.
  • Supporting and inducting new team members, welcoming them and helping them to integrate into the team
  • Coordination of learning and development activities within the group.
  • Coordinate, attend and minute group meetings, as well as organising meetings both internal and external
  • Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company

What will I bring to the role?

  • Can-do attitude with an enthusiasm to connect with the team and their work
  • Highly organised and natural planner
  • Great communication skills whether written in emails or documents, face to face or via phone
  • Excellent computer and IT skills including; Word, Excel and experience of using spreadsheets and databases.
  • A solid foundation of office experience and a proactive approach to your work
  • Working knowledge of InDesign or another design programme would be highly advantageous

In return, we offer a supportive and creative working environment, a competitive salary and range of benefits, and the autonomy to help you develop new skills and ways of working as you progress your career.

BuroHappold is proud to be a practice of a diverse range of professionals that reflects the countries in which we operate.  We understand that through collaboration, diverse people with different experiences develop the most innovative and elegant solutions. BuroHappold actively promotes inclusivity across the practice to enable every individual to reach their full potential. This begins with a fair and inclusive recruitment process which focuses on your skills, competencies and experiences in relation to the role.


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