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Office Support - Edinburgh (2559) in Edinburgh at BuroHappold Engineering

Date Posted: 4/6/2018

Job Snapshot

Job Description

We're looking for an all-round support superstar to join our thriving Edinburgh office


Type of contract
Permanent

Grade
Administration

Area of Expertise
Business Support

Region
UK

Office / Project Location
Edinburgh

Ref No
2559


An opportunity has arisen for a proactive support professional to join our friendly team in central Edinburgh.

Working amongst a team of dedicated, enthusiastic and creative professionals, this role will see you supporting our teams in a number of ways. You will have specific responsibility for the front of house activities - ensuring that calls are handled professionally, visitors feel welcome and that our meeting rooms are well maintained. In addition, you will be working alongside our team administrators and office manager supporting with administration, managing postroom tasks and undertaking small admin projects such as project archiving.  Utilising exceptional communication skills, you will confidently get things done and always anticipate what our teams needs next.  Creativity and great people skills will serve you well, in this wide-ranging and engaging position.

What will I be doing? 

  • Create and maintain a welcoming, tidy and professional front of house environment at all times
  • Welcoming guests and contractors to site; making sure they feel welcomed and attended to, and ensuring they adhere to the signing in procedures
  • Answering calls in a timely and professional manner, including taking messages and dealing with ad hoc queries/issues.
  • Ensuring the front of house, meeting and shared areas are kept clean and tidy; liaising with the facilities team to report any issues and coordinating maintenance contractors as needed
  • Booking travel and supporting with travel planning
  • General administration support from photocopying and scanning papers to typing, formatting and modifying documents, reports, correspondence and spreadsheets
  • Keeping our teams safe by maintaining accurate H&S records and reminding about renewals and courses
  • Managing incoming and outgoing post, parcels and couriers
  • Maintaining front of house stock levels and ordering supplies as necessary

What will I bring to the role?

  • Welcoming and professional manner, confident in your people skills both face to face and via phone
  • Proactive approach with an enthusiasm to connect with our teams and their work
  • Good computer and IT skills including; Word, Outlook and Excel. Experience with switchboard software such as Lync would be advantageous
  • A solid foundation of office experience and a proactive approach to your work

In return, we offer a supportive and creative working environment, a competitive salary and range of benefits, and the autonomy to help you develop new skills and ways of working as you progress your career.

BuroHappold is proud to be a practice of a diverse range of professionals that reflects the countries in which we operate.  We understand that through collaboration, diverse people with different experiences develop the most innovative and elegant solutions. BuroHappold actively promotes inclusivity across the practice to enable every individual to reach their full potential. This begins with a fair and inclusive recruitment process which focuses on your skills, competencies and experiences in relation to the role.


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